⏱ Estimated time: 2–3 minutes
👤 Role: Admin / Management

What you'll learn

• How to create a new payment method in EMS

• What each payment configuration field means

• How to edit payment methods after they are created

When should I use this?

Use this guide when you need to add a new payment method to your EMS system, for example:

• Adding a new card terminal or digital payment type

• Creating a voucher redemption method

• Adding a room charge or PMS payment option

• Configuring new finance or nominal codes

Before you start

Before creating a new payment method, ensure you have:

• The payment method name

• The correct payment type (Income or Redemption)

• Any interface or PMS codes required

• The nominal/finance code if you use financial exports

If you are unsure about interface or nominal codes, consult your finance or IT team before proceeding.

Step-by-step: Creating a Payment Method

1. Open the Administration panel

Click Settings in the navigation menu to open the administration area.

2. Navigate to Payments

Select Payments from the list of available administration options.

3. Add a new payment method

Click + Add New in the top right corner of the screen.

4. Complete the payment method form

Enter the required information:

Payment Method
Enter the name of the payment method as it will appear on the EPOS till.

Example:

• Cash

• Card Terminal

• Gift Voucher

Payment Type

Select whether the method is:

• Income – Standard payment methods used to take payment

• Redemption – Methods used to redeem value (for example vouchers or prepaid credit)

Interface Type

If your EMS system is connected to a Property Management System (PMS):

Select the relevant PMS interface from the list.

If your system is not connected to a PMS, this field can usually be left blank.

Interface Code

If you are connected to a PMS, enter the unique interface code used by that system.

This ensures payments post correctly between systems.

If unsure, consult your finance or PMS administrator.

Nominal Code

If you use the EMS Financial Export, enter the appropriate nominal ledger code for your accounting system.

This ensures payments are allocated correctly during exports.

5. Save the payment method

Once all required information has been entered:

Click Save to create the payment method.

You can return to the payments list using the navigation panel or click Cancel to exit.

After creating a payment method

Creating a payment method does not automatically make it available on the EPOS till.

You will also need to add the payment button to your EPOS screen.

Follow the related guide below to complete this step.

• EMS – General – Configuring the EPOS Screen (Payments & Till Buttons)

Editing an existing payment method

Payment methods generally do not require regular maintenance, but you may need to update them if:

• Finance nominal codes change

• PMS interface codes are updated

• Payment naming needs to be adjusted

To edit a payment method:

1. Return to Settings → Payments

2. Select the payment method from the list

3. Update the required fields

4. Click Save