Premier | Group Activity Booking

Description

Group Activity booking allows the users to to book activity bookings, such as a studio class, cookery school or outdoor activity.  

Resolution

In "Reception" click onto “Group Activities"

Group Activity Screen

 

1. Sites - If using a multi-site site, this provides the ability to select and book for other sites
   
2. Time Table - list all activities available on the selected date
   
3. Calendar - ability to select a date
   
4. Include Suspended Activities - ability to view suspending classes
   
5. Category - use the dropdown list to filter the timetable
   
6. Grid - displays the available and booked spaces, providing the name so the clients booked
   
7. Waiting List - displays the available and reserved spaces 
   
8. Arrivals - this button provides the ability to mark clients as arrived individual or in bulk
   
9. Departure - provides the ability to automatically check out members/clients 
   
10. Print - ability to print the group activity attendee list
    

Create a Booking

    

To make a new booking,

1. Select an empty slots on a group activity 
2. Search for and select an existing client, alternatively you can select ‘create new’ to create a new client
   
3. Click onto the "Green Tick" to confirm the booking
   

To review a booking

1. Select the booked slot to view the booking
   
2. Client Tab - to view information about the client or change the client
   
3. Company tab - to view information about the company, if this booking is for a client that is associated with a company.

1. Appointment Review Tab - information about this booking including reminder/confirmation and pricing
   
2. Price - ability to select a Promotional Code to change a price
   

1. Notes - ability to add notes to the booking
   

Managing Group Activities

1. To perinatally amend a timetable - see Group Activity Timetable
   
2. To suspend a group activity - see Group Activity Timetable Amendments
   
3. To amend the availability - see Group Activity Timetable Amendments

• Related Articles

• Premier | Group Activity - Amendments

  Description This section covers the ability to amend a group activity booking Resolution In "Reception" click onto “Group Activities" Group Activity - Amending Change Name To amend the name of booked on the activity: Select the booked slot to view ...

• Premier | Group Activity Code Setup

  Description Group Activity Code Setup creates the booking rules for all activity bookings, such as a studio class, cookery school or outdoor activity. Resolution Creating Group Activity Codes In "Administrator" or via "Configuration" click onto ...

• Premier | Group Activity Timetable

  Description The ability to define the timetable of activities, including the ability to specify the size of the group, optional waiting list and the instructor . Resolution Creating Group Activity Codes In "Administrator" or via "Configuration" click ...

• Premier | Group Activity Booking - Arrivals / Departure

  Description The Group Activity booking screen provides the ability to Arrive and Depart clients ./ members for the selected activity Resolution In "Reception" click onto “Group Activities" Group Activity Arrivals Select the group activity from the ...

• Premier | Group Activity Timetable Amendments

  Description The Timetable Amendments is used to make one-off changes to a specific class or activity. The options available are: Change start / end time Amend maximum group size Change the staff member who is running the class Suspension of ...